HQworkshop Car Workshop Management System
Let us take care of your quotation, billing, inventories, mechanics and repair history
Price can be a very sensitive issue. What if you accidentally charge your customer lower than the previous one. If you have a database of past service records, you will not have to be in this situation. You may loose a loyal customer permanently. Customer knows they are well taken care of if you can recall past service records as it can be irritating for them to inform you of any parts due for replacement.
When you are investing on HQworkshop, you are investing on your loyal customers. Every car owners loves their car. And they expect you to care for them.
No more price disputes
HQworkshop helps you generate a Price Quotation prior to the commencement of a repair job, thereby avoiding complaints and parts rejection. Refunds are costly as workmanship for disputed parts cannot be billed.
No more stock card.
Every parts agreed upon after the Price Quotation are updated immediately to inventory and trade receivables.
Stock are identified by batch serial number
Stock valuation is more accurate as it is valued based on the exact cost price at time of shipment. Relying on Average Price will only give you an estimate cost value. You will never be competitive if you sell an old item based on the most recent price.
No more negative stock balance
Having negative stock balance spell disaster. Stock are prevented from sale when it falls below zero. You can however flag off to allow negative balance but is not highly recommended. This encourages all staff personnels to reconcile when such discrepancies arises and be done with it in the same day.
If you wait for your Accounts Department to give you the Stock Balance on a yearly basis, you will encounter stock discrepancies so serious that you will never be able to recover your stock losses as by the time you realise it, the person responsible has gone working somewhere else.
Profit known in a day
Why
wait for your Accounts Department to conduct a year end
stock count before determining the gross profit when you can
have
them on a daily basis? Every sales are pegged to the stock item batch
selected at time of billing. In fact, you can immediately know the
profit for that particular job.
Smart record retrieval
Our design elminates the need to remove old service records periodically from your database in order to speed up record retrieval. The indexing function allows a minimal subset of the car service records to be retrieved. Retrieval are therefore instantaneous.
Manage Fleet Ownership
Company Cars are tracked and billed to the same Company. A single Customer Statement containing all jobs performed helps your customer manage their Receivables in a more efficient manner.
Vehicle Profile with Parts Performance Monitoring
Parts can be flagged for monitoring so as to gauge a brand's cost performance. Parts may be cheap but if it's lifespan falls short of a typical brand, then it is no longer cheap. Demo available throughout MalaysiaCall Gary 016-5991386 for an early assessment on phone.
Features and functionality
A request demo is the best approach to the full understanding of the benefits derived from these features. Below are the highlights of main features:
- Generates Cash Bill and Invoices
- Choice of Half Page Invoice Format
- Parts are updated upon issue
- Tracks Work in Progress Stock
- Tracks Mechanic Job Performance
- Integrate with Accounts Receivables
- Integrate with General Ledger
- Vehicle Service Record History
- Tyre Mounting Management
- Tyre Retread Management
- Discount in % or RM
- Special Mid Night Shift Function
- Manage Multi Location Stock
- Special Pricing for Special Customer
- Bills of Material for Promotional Item
- Quick Stock Adjustment Function
Requirements
Q & A
- Why are Jobsheet important?
A Jobsheet is platform to communicate with manager, mechanic and customer. Without knowing which parts to install, disputes can arise. - How long will sercice
record be kept?
There is no limit to the number of years. By default we limit to a year but this default can be changed by you. - Some cars are outsourced and I
need a place to keep contractor's job cost?
There.is a special place to keep outsourcing information to allow you to remember including them at time of billing - Is there a communication tool to
inform my customer to collect their vehicles?
Yes, our SMS server will send an SMS for a completed job if you choose to have this mode of communication. - I need a way to keep track of my
mechanic time spent on each vehicle. Is it possible to know their
current job status?
With our built in mechanic clocking system, all jobs are monitoring by allowing mechanics to clock for every commencement and completion of a job. - Can your software be integrated to
Accounting?
Yes, by using our HQnet Accounting System, you get to manage your entire back office accounting, including Inventory, Accounts Receivable, Accounts Payable and General Ledger. G/L module will take care of Profit & Loss Account and Balance Sheet as well as Bank Reconciliation. - Can
HQworkshop be installed and linked to other branch?
Answer is Yes and No, Yes, when you use of Web based Workshop Management System. No, if you use the Desktop version. You can start with Desktop and update later to web version without loosing data.
